Shared Department

The shared department in a university is a structural unit responsible for organizing and managing paperwork, as well as ensuring efficient document circulation within the university.
The main tasks and functions of the department include:
Organizing a document management system: implementing a unified procedure for working with documents, developing and improving forms and methods of working with them.
Documentation support for management: registration, accounting, storage, and transfer of incoming, outgoing, and internal correspondence; monitoring timely execution of documents and their preparation for archival transfer.
Methodological guidance: providing methodological assistance to the university’s structural divisions on document processing and record keeping issues; developing regulatory and methodological documents governing document handling.
Control of document execution: systematic control over the timely execution of administrative documents and citizen appeals; ensuring document preservation and their preparation for archival submission.