Accounting Department

REGULATIONS

ON THE ACCOUNTING DEPARTMENT

BISHKEK 2025

1. General Provisions

1. This Regulation on the accounting department defines the order and conditions of the department’s activities, which is a structural division of the International Medical University “Avicenna” (hereinafter referred to as IMU “Avicenna”), responsible for managing accounting and tax accounting activities, as well as the institution’s financial reporting.
2. The accounting department is headed by the chief accountant, who reports directly to its head (the university rector), and is formed and dissolved by the university rector’s order.
3. In its activities, the accounting department is guided by:
   • The Constitution of the Kyrgyz Republic; 
   • The Law of the Kyrgyz Republic “On Accounting of the Kyrgyz Republic” dated April 29, 2002 No. 76;
   • The Labor Code of the KR;
   • The Tax Code of the KR;
   • The Charter of IMU “Avicenna”;
   • This Regulation.

1.4. The structure and staffing of the accounting department are approved by the rector of IMU “Avicenna”, in accordance with the standard staffing schedule, based on the specific conditions and characteristics of the university’s activities, upon the recommendation of the chief accountant.

2. Main Functions and Tasks

Main tasks of the department:

1. Organization of accounting for economic and financial activities of IMU “Avicenna”;
2. Control over the use of material, labor, and financial resources, safeguarding the property of IMU “Avicenna”;
3. Organization of accounting for assets, liabilities, and business operations, inventory, and cash flows, the results of financial and economic activities of “Avicenna”, as well as financial, settlement, and credit operations, timely reflection on accounts of movements related to them;
4. Ensuring legality, timeliness, and accuracy of document execution, performed services, payroll calculations, proper calculation and transfer of taxes and fees to the state budget of the KR, social fund contributions, and payments to banking institutions.

Main functions of the department:

5. Development and adoption of a working chart of accounts, forms of primary accounting documents used for the design of business transactions for which standard forms are not provided;
6. Development of internal financial reporting document forms, implementation of electronic document management;
7. Ensuring the order of inventories;
8. Ensuring compliance with technology for processing accounting information and document flow order;
9. Timely reflection on accounting records of operations related to the movement of fixed assets, inventory, and cash;
10. Timely reflection on accounting records of salary accrual and payment to employees of IMU “Avicenna” in accordance with the current legislation, labor contracts, and agreements, internal hiring documents, and timekeeping documents;
11. Timely reflection on accounting records of withholding from remuneration payments for labor taxes and social insurance contributions in accordance with tax legislation and state social insurance legislation;
12. Ensuring strict compliance with staffing, financial, and cash discipline, financial and economic activity plan, administrative and other expenses, legality of writing off accounting shortages, receivables, and other losses; protection of accounting documents, their preparation, and submission in the prescribed manner to the archive;
13. Preparation of financial statements and summary reports on income and expenses of funds, as well as other accounting and statistical reports, submission in the prescribed manner to the appropriate authorities.

3. RIGHTS
   1. Require all divisions of IMU “Avicenna” to comply with the order of the design of operations and submission of necessary documents and information within the deadlines;
   2. Propose to the management of IMU “Avicenna” disciplinary and material responsibility for university officials based on audit results;
   3. Refuse to execute and process documents on operations that contradict the legislation and the established procedure for acceptance, storage, and expenditure of financial resources, inventory, and other valuables, as well as without the appropriate order from the university management;
   4. Represent on behalf of the university on issues within the competence of the accounting department in relations with tax, financial authorities, government off-budget funds, banks, credit institutions, other state and municipal organizations, as well as other enterprises, organizations, institutions;
   5. Engage, with the consent of the rector of IMU “Avicenna”, experts, and specialists in accounting for consultations, preparation of opinions, recommendations, and proposals;
   6. Give instructions to structural divisions of IMU “Avicenna” on issues within the competence of the accounting department and arising from the functions listed in this Regulation;
   7. Provide explanations and recommendations on issues within the competence of the accounting department.
4. Interactions
   1. Direct and control planned and unscheduled inventories, check the presence and preservation of university property;
   2. Control and instruct materially responsible persons on accounting, storage, usage, and write-off of inventory;
   3. Together with the dean’s office, track and control the timeliness of student tuition payments;
   4. Control the implementation of financial orders and directives by division managers.
5. Responsibility
   1. The chief accountant is responsible for the quality and timeliness of the functions of the accounting department, as provided for in these Regulations;
   2. The chief accountant is personally responsible for:
      • Compliance with current legislation in the process of leading the accounting department;
      • Organization of the accounting department’s activities to fulfill the tasks and functions assigned to the accounting department;
      • Compliance of the accounting department’s employees with labor discipline;
      • Organization of prompt and high-quality document preparation, record-keeping in compliance with current rules and instructions in the accounting department;
      • Ensuring the safety of property within the accounting department and adherence to fire safety rules;
      • Preparation, approval, and presentation of reliable information about the university’s activities;
      • Compliance of orders, instructions, regulations, and other documents that he/she signs or approves with current legislation;
      • Preparation of reliable accounting and tax reporting.